Contact Karvaan Tours

The easiest way to book is through WhatsApp. Send us your travel dates, preferred destinations, and group size and we'll put together a private itinerary with full pricing within a few hours. You can also use the contact form on this page or email us at support@karvaantours.com. We don't require a booking platform or third-party app, everything is handled directly.

Yes, every tour is fully private and built around your specific dates, interests, and pace. There are no fixed group schedules or shared buses. Whether you want a full-day Mount Fuji excursion, a multi-destination trip across Tokyo, Nikko, and Hakone, or something seasonal like cherry blossom viewing or snow travel in Nagano, we plan it from scratch based on what you want to see.

We recommend booking at least 2 to 4 weeks before your travel date. During peak seasons, specifically cherry blossom season in late March and April, and autumn foliage season in October and November, availability fills up faster so booking 2 to 3 weeks ahead is safer. If you have a tight timeline, message us on WhatsApp anyway and we'll let you know what is available.

Cancellations made at least 48 hours before your scheduled tour date are fully refunded. Cancellations within 48 hours of the tour may be subject to a cancellation fee depending on the tour type and arrangements already confirmed. If your plans change due to weather or an emergency, contact us as early as possible on WhatsApp and we will do our best to reschedule. Full details are available on our Cancellation Policy page.

We run private chauffeur tours across Japan's most popular and off-the-beaten-path destinations. Our most booked routes include Tokyo city tours, Mount Fuji day trips, Hakone and Lake Ashi excursions, Nikko heritage trips, Nagano snow monkey visits, and seasonal tours for cherry blossom and autumn foliage. Multi-destination itineraries combining several stops can also be arranged. If you have a specific destination in mind, message us and we'll confirm availability.